Dear HarmonySite user,
This email is to announce some features recently added to your HarmonySite, to give you some advance notice about some important new features coming soon, and to get your ideas on ways that these new features should be implemented.
First, here are a few smallish new features you'll now find in your HarmonySite...
· It is now possible for you, the website administrator, to change number of sets of MP3 files that the website is capable of storing for each song. Most HarmonySite websites are configured to allow a maximum of TWO MP3 files for each voice part for each song - perhaps one "single part only" and one "part-predominant", etc. If you need more sets of MP3 files (or fewer), you can now simply change a setting in the website. To do so, click the small "cog" icon in the top-right corner, then click the "cog" next to the "HarmonySite" item on that page, then click the "Configuration" tab. You'll find the setting in the "Music" section. Note that there is a maximum of FOUR sets of MP3 files per song.
· On the Assessments page for each member or each song, there is now a new "Quick add" button next to each member/song to allow you to quickly add an assessment to the selected member/song combination. The icon is a small green "plus" symbol.
· You can now edit the text of the "membership renewed" email that is sent out to a member whenever that member's membership record has been marked as renewed for another period (year, quarter, etc). To edit this text, click the small "cog" icon in the top-right corner, then click the "cog" next to the "HarmonySite" item on that page, then click the "Configuration" tab. You'll find the text in a box at the bottom of the page.
New Modules: Membership Invoicing, Event Tickets, Merchandise, Donations - and online payments thereof
We are busily working on the following major new modules:
1. Membership Invoicing: Every year, quarter, month, etc, you (or your Treasurer, etc) will be able to click a button and have an invoice for the next period's membership fees sent out to each member. This will be an intelligent system that will only send an invoice to members that are not already marked as paid, plus it will know how much to charge them, based on their membership level and payment frequency (which you will set up). Members will receive an email with a link in it to take them to their latest invoice on the website. Until this invoice is marked as paid it will also show up on the Members page each time they log in. When an invoice is marked as paid, the member's membership record will automatically be updated to the correct "paid till" date. There will be a report for the Treasurer/Membership Manager showing the current outstanding invoices to supplement the existing report showing when members have paid till.
2. Merchandise: You will be able to offer merchandise for sale online, such as CDs, DVDs, T-shirts, caps, etc.
3. Event Tickets: You will be able to accept online bookings for tickets to shows. The system will allow up to four pricing levels, and will track the total number of tickets sold/available.
4. Donations: Your website will be able to accept donations online.
Payments for each of the following will initially be available via...
· PayPal (if your group has a PayPal account)
· Cheque/Money order
· Internet bank transfer
Accept Credit Card Payments Online
A little further down the track we will allow all of the above to be paid for with a credit card, securely online via a new payment gateway we'll be setting up.
Xero Integration
Also not far off will be the ability to integrate your invoices/orders/tickets/donations with the Xero online accounting system (www.xero.com) - the fastest growing accounting system in the world. Many groups are already using Xero to manage their accounts. Those groups, and any group who adopts Xero in the near future, will enjoy full integration with their website payment system.
How YOU Can Help
These new modules are still under development. I invite you to reply to this email with any suggestions for features you would like to see built into these modules. HarmonySite is all about making your life easier, so how can we best make your life easier? Ask your Treasurer or Membership Manager - I'm sure they'll have some ideas...
Until next time,
Mark Virtue
HarmonySite
Australia
business: +61 2 8005 4277
mobile: +61 411 170517
